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Netlit 101: Are there potential liability issues?

Task: Netlit 101: Are there potential liability issues?

Assigned To: 
James Carlson
Status: 
Open
Priority: 
Normal
Type: 
Task
Due Date: 
Friday, Sep 21

Hi Brian,

I'm not yet aware of the conversation you had with James about your program's potential liability issues, but I will put this on my radar to check with him.

In the meantime, I am sending you fiscal sponsorship paperwork that you will need to review, complete and send back to us (we have no fax, so you will need to scan and email):

Meghan

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On Wed, Sep 5, 2012 at 8:46 AM, Brian Haney <brian.haney@gmail.com> wrote:
Meghan,

 

I have dropped the ball, but am now back from vacation and gearing up for NetLit101's next meeting (Monday, 9/10, 6pm).

 
I recall from my phone conversation with James that he wanted to look into liability issues for our teaching events as a sponsored group.  I suppose we can have a boilerplate liability disclaimer form signed by each of our students, but I would like to make that as unobtrusive as possible.  I will let School Factory draft the disclaimer, if that is the route you want to go.
 
I still cannot access the Blank Fiscal Sponsorship Policies doc (Google Docs permissions error -- I clicked "Request Access" again).
 
I assume we (I) just need to print out the Blank Fiscal Sponsorship Agreement, fill in the blanks, and fax it back.  Once we have a consensus on this partnership from the NetLit 101 group, I will probably have that ready to fax by this time next week.  Are there any other wickets we need to pass through?
 
Reminder:  We are trying to get a grant proposal in to the Google Goodware program by the end of September and need 501(c)3 status to qualify.


--
brian haney
I'm just visiting this planet.

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On Mon, Jul 30, 2012 at 12:48 PM, Meghan Koven <meghan@schoolfactory.org> wrote:
Hello Brian,

I've sent you a meeting request on behalf of James via Tungle. Please check your availability and respond to the Tungle request to get your next discussion booked.

I am sending you information about Fiscal Sponsorship for you to review before your discussion with James:

  1. Blank Fiscal Sponsorship Agreement
  2. Blank Fiscal Sponsorship Policies
  3. New Program On-Boarding

Please let me know if you have any questions. Have a great week!



Meghan Koven
Operations Director
414-553-3103

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On Fri, Jul 27, 2012 at 1:34 PM, James Carlson <james@schoolfactory.org> wrote:

Brian, thank you!
 

Meghan, can you send Brian:

Fiscal Sponsorship Agreement
Fiscal Sponsorship Policies
New Program On-Boarding (what we just did for Playful Magpie)

and arrange time to walk through them with him?

(Also--let's chat briefly first since we'll be hosting this program entirely, as it is not an organization yet so there are many more similarities to the TPM model vs. the typical spacefederation or emergentcy schools program.)

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On Fri, Jul 20, 2012 at 2:09 PM, Meghan Koven <meghan@schoolfactory.org> wrote:
I don't see anything on the calendar for this discussion, but I could be mistaken.

Brian -- Can you please tungle James at tungle.me/jamescarlson? It will really help if you can provide him with several options when you're available, and I will get it booked!

Feel free to connect with me directly if you need me to make some rearrangements to James' calendar. There may be some wiggle room...

Meghan Koven
Operations Director
414-553-3103
meghan@schoolfactory.org


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On Fri, Jul 20, 2012 at 10:48 AM, James Carlson <james@schoolfactory.org> wrote:
Sounds good... I think Meghan set up a time for us.

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On Fri, Jul 20, 2012 at 10:00 AM, Brian Haney <brian.haney@gmail.com> wrote:
James,

 
I forgot what link I put in the invite at tungle.me.  Plz call my cell (425-770-4479) when we can chat.


--
brian haney
I'm just visiting this planet.


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On Wed, Jul 18, 2012 at 9:47 AM, James Carlson <james@schoolfactory.org> wrote:
Brian, your effort sounds like a great reason to engage and partner. I think we can handle your model suggestion below. Could we arrange a time to chat? Http://tungle.me/jamescarlson is a great way to schedule time to connect.

 

I am also CCing Meghan Koven our director of operations who will help with the day to day matters.

-------------------------------------------------------------------------
On Wed, Jul 18, 2012 at 11:58 AM, Brian Haney <brian.haney@gmail.com> wrote:
Allow me to introduce myself.  I am Brian Haney, a systems engineer at Google's Seattle office.

 
Last March, I finally decided it was time to launch a charitable group: tech professionals in the greater Seattle area to find gaps in Internet literacy among the general public and fill those gaps.  I have recruited some tech geeks from GSLUG, GDG Seattle (formerly GTUG), and people I met at LinuxFest Northwest.    We call ourselves NetLit 101 and have met twice now.  Our next f2f meeting is scheduled for September 10, at which we hope to host representatives from community centers and high school computer clubs to collaborate on literacy projects.
 
We see a need to build a portable Internet classroom, plus we have some minor expenses (Web hosting, meetup.com, etc.).  I have met with Google community affairs folks and they say our cause is a good candidate for both cash and in-kind grants, but Google will only donate to 501c3 corporations.  I have contacted Free Geek Seattle, and they suggested we contact you.
 
Rather than getting distracted from our core mission by such "trivial" matters as incorporating and IRS applications, I propose to partner with a compatible 501c3 corporation to accept cash and in-kind gifts on our behalf and be the "owner of record" (if you will).  This partner organization will control these assets, loan us the hardware, and allow us to submit expense reports for reimbursement of out-of-pocket expenses, up to the limit of gifts held in trust on our behalf.
 
Would school factory be willing to be that partner?  If not, could you point us to other organizations I might ask?
 
Time is something of the essence.  Google's in-kind grant program, Google Goodware, will be accepting grant proposals soon, but the window closes at the end of September.  I would love to have Google supply most of our needs for portable Internet classroom equipment in this next grant cycle.  I will also be asking them for a cash grant at the beginning of 2013, but the immediate opportunity is this next Goodware cycle.
 
I look forward to any advice you might have to advance our cause.
 

--
brian haney
I'm just visiting this planet.
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#1

Assigned To: James Carlson»Meghan Koven

What is the action I am to perform in this case?

#2

Due Date: Monday, Sep 10»Wednesday, Sep 12

I thought that you and I would need to discuss if there are any potential liability issues to the School Factory that we need to consider for NetLit 101. I pulled this language directly from Brian:

"I recall from my phone conversation with James that he wanted to look into liability issues for our teaching events as a sponsored group.  I suppose we can have a boilerplate liability disclaimer form signed by each of our students, but I would like to make that as unobtrusive as possible.  I will let School Factory draft the disclaimer, if that is the route you want to go."

I have some time on your calendar tomorrow at noon to discuss.

As an FYI, Brian is having issues getting paperwork from us, and I'm working the problem.

#3

Due Date: Wednesday, Sep 12»Friday, Sep 21

Per a discussion with James, I now understand the goal for NelLit 101.

  • They are going to be a program of the School Factory (not fiscally sponsored)
  • They serve minors (I assume)
  • Potential liability issues have to do with insurance coverage, since they serve minors and will be doing so offsite from the School Factory

Another new program, The Playful Magpie, is in the exact same boat, and I have already reached out to Woller-Anger and HNI to ask questions about whether or not we can add these new programs as additional insured to our current coverage, or if we need to purchase additional coverage (whose cost would be passed on to each program.)

I am moving the due date on this as I am awaiting a response from Woller-Anger and/or HNI.

#4

I think the main is to draw up a waiver of liability such as we might use at any dangerous event. Do we have a boilerplate for this that we can have Brian sign?

#5

What do you think of this as a boilerplate Liability & Release Form for all programs of the School Factory?

#6

Assigned To: Meghan Koven»James Carlson

Need James to review the boiler plate Liability Release Policy that I drafted. (Comment #5)

Once he approves it, James will reassign this task to me and I will get it to Brian Haney for his signature.