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Sponsorship Notes

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Sponsorship Notes

Tracking the sponsors:

We track sponsors in a Google Docs spreadsheet. It works like this:

Green means they are confirmed as paid.

Yellow means they have agreed to sponsor, but haven't paid yet.

The order (for the green and yellow) is the order in which they said they would sponsor. That's how we list them, in order of commitment. As soon as a company (or person) says they will sponsor, they get moved up under the rest of the yellow ones.

The ones in orange have been asked, but have not replied yet, or are in discussion.

The rest of them (in white) still need to be asked.

If they say "no" we mark them in grey and put them at the bottom. And we cry a little.

If you see a white one, and you know the company or person, feel free to ask them!

Please feel free to add more companies/people to the list, at the bottom. If you ask them, mark the row in orange.

Any questions?

 

Adding to the web site:

Sponsors should be displayed on the site in the order they agreed to sponsor. They get listed when we have their info/link/logo, so they may reorder slightly as they are added, but the ultimate order should match what is in the spreadsheet once they are all green. (Yellow ones should always turn green, if not, we messed something up.) Logos as of 2011 should be 225px wide. If logos are extremely short, feel free to add a bit of vertical space to them before uploading. Pete does most of this anyway, so just ask him. Oh, some sponsors will not be shown on the web site due to corporate restrictions, etc. This is not a bug.

 

Explaining levels and such:

We have no sponsorship levels. An organization that gives $100 should be equal to one that gives $500. The order is most important, and based solely on when a company commits to sponsoring. We do have meal sponsors, and other in-kind sponsorships though. Sponsors should feel free to to place literature or swag on a giveaway table, but no sponsors will have a booth, or a banner, or sales pitches, etc. If you feel like a sponsor is trying to sell you something, we've messed up.

 

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