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Project: Build Usability Structure

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Project: Build Usability Structure

Creativity flourishes on structures which are easy to interact with. The steps in this section help you create a usable space with the necessary tools and infrastructure for members to get to work right away when they arrive.

Acquire projector
Role who does itTechnical Officer
DescriptionFind a projector that will suit your needs. These are essential for venues where you might be giving talks or hosting events. You can find them fairly cheap - but remember the bulbs are super expensive!
Estimated Time1 day
Level of EffortEasy
Create access/security system
Role who does itTechnical Officer and Secretary
DescriptionBased on your membership system and dues structure, how do people get into and out of the space, and how is that tracked (if it is)?
Estimated Time2 months
Level of EffortHard
Create desk spaces
Role who does itMembership as a whole, especially those most enthusiastic about the vibe and layout of the space
DescriptionWhat does the ultimate desk space look like? Is there a poster of who usually sits there and what they do? What sort of power might they need? Does the space come with a kit, like a monitor and chair, or is it a blank slate? Consider your optimal set up.
Estimated Time2 days
Level of EffortMedium
Create a Floor Plan
Role who does itMembership as a whole, especially those most enthusiastic about the vibe and layout of the space
DescriptionHow do people flow through your space? What is the first impression when people initially enter? Think about things like collaborative working, keeping sawdust out of paint, noisescapes, and privacy.
Estimated Time1 week
Level of EffortMedium
Establish Storage Space
Role who does itMembership as a whole, especially those most enthusiastic about the vibe and layout of the space
DescriptionHow much storage do different membership tiers have? How does this impact the sorts of projects people can work on and how the space looks? Will the storage be above eye level? Contined in consistent boxes? The last thing you want is for your space to look like a cluttered garage.
Estimated Time2 weeks
Level of EffortEasy
Establish acceptable donations guidelines
Role who does itSecretary and Treasurer
DescriptionThis subculture has a major tendency to hoard. People will be thrilled to donate their extra circular saw, set of miscelanany screws, and CRT monitor. What do you really want taking up space? How do people donate to you, cash or otherwise?
Estimated Time2 days
Level of EffortEasy
Get Chairs and Seating
Role who does itSections of the membership should opt into this task.
DescriptionIt's important people have a place to sit. Do you want a cozy area of your space? Do you intend on having large events, but putting those chairs away the rest of the time? Consistency gives an air of professionalism, but a wide variety can be artsy and fun.
Estimated Time2 weeks
Level of EffortMedium
Get Co-working Desks
Role who does itSections of the membership should opt into this task.
DescriptionWhere are people sitting to work? Again, consistency gives an air of professionalism, but being able to make each desk individualized adds a sense of ownership and fun.
Estimated Time1 month
Level of EffortMedium
Get a Bank Account
Role who does itSecretary and Treasurer
DescriptionWhere will people be depositing their membership dues and donations if not into the space's bank account? You'll need to be a legal business entity in order to set this up, and it helps to have two or three people on the account.
Estimated Time2 days
Level of EffortEasy
Get a Debit Card
Role who does itTreasurer
DescriptionThat bank account likely comes with a debit card or two, but be sure! Do you want to place limits on how much can be spent in one go by any one person?
Estimated Time1 hour
Level of EffortEasy
Offer local groups meetup space
Role who does itPR/Marketing person
DescriptionReach out to local groups which meet up and see what their needs might be for a meeting space. Does your space meet those requests? If so, let them know. If not, you might consider adapting.
Estimated Time3 months
Level of EffortMedium
Setup cleaning schedule
Role who does itSections of the membership should opt into this task.
DescriptionHow is the space maintained? Is it distributed amongst the membership, or does it rotate, or is someone hired? How are these tasks tracked?
Estimated Time1 week
Level of EffortEasy
Setup materials storage
Role who does itSections of the membership should opt into this task.
DescriptionIt helps when members have a place to put all their materials
Estimated Time1 day
Level of EffortEasy
Setup paper filing cabinet
Role who does itSecretary
DescriptionCreate a place and system for filing any relevant paperwork. Secure if necessary.
Estimated Time2 days
Level of EffortEasy
Setup Trash Removal Schedule
Role who does itSections of the membership should opt into this task.
Description(Garbage cans in space getting to dumpster)
Estimated Time1 day
Level of EffortEasy

 

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Knowledge

The notebook section provides a way for you to store and share information with your group members. With the book feature you can:

  • Add book pages and organize them hierarchically into different books.
  • Attach files to pages to share them with others.
  • Track changes that others have made and revert changes as necessary.
  • Archive books that are no longer of interest to the group. Archived books can be reactivated later if needed.